Shipping your goods to Canada for a
Meeting, Seminar, Convention, Tradeshow or Exhibition

We would like to thank you for your interest in serving your show needs. We look forward to serving your cross border requirements for your event.

As the Customs Broker for an event we provide the following services:

• Establish official recognition of the show by the Canada Customs and Revenue Agency to allow for duty-free importation of display items and establish border to show status.
• We consult with exhibitors on Canada and U.S. Customs and transportation requirements as well as information on any possible duty and/or taxes applicable
  We provide required documents to exhibitors and provide assistance with completing required documentation
• We meet private vehicles at the border and facilitate their customs clearance into Canada
• We recommend transportation carriers and suggested routings
  Make transportation arrangements as well as tracing shipments and coordinating with chosen carriers
• Prepare export documentation and coordinate U.S. Customs clearance on return
• Through our Blaine U.S.A. warehouse and in-house carrier, we provide warehousing until move-in date, on-time delivery to show site and booth site, and on-time export after show.

In order to ensure that your U.S. exhibit material flows into and out of Canada in an expeditious and cost effective manner, we require the following procedures be followed whether you are shipping by common carrier or by your company or private vehicle:

Shipping exhibition material by common carrier

When sending your exhibition material by common carrier (ie UPS, Yellow Freight etc) to Canada, we kindly ask that you do the following:

1. Please complete the following
• Canada Customs Invoice(s) (Display and/or Giveaway)
• Power of attorney / billing / return instructions form.
2. All goods must have a commercially valid value for Canada Customs purposes. We recommend a cost based value for printed matter and booths. Depreciation can be taken into consideration for Booths. For display product, use a selling price for this product to Canada. If not sold to Canada, the value can be based on domestic pricing. Customs will not accept an arbitrary value.
3. Ensure that any material that will remain in Canada (i.e.: Brochures, Giveaways, etc.) is shown on a separate Canada Customs Invoice as well as packed in separate boxes from your display materials. Please fax all paperwork to our office when complete [toll free: 800-956-8388]. The Canada Customs invoice(s) must also be sent with the carrier.
4. Please ensure, when possible, that any serial numbers and/or markings are indicated on the customs invoice. Also please show booth numbers.
5. Please mark your goods clearly and accurately before they are shipped and before they leave the show.
6. If shipping from the USA, please address your goods to:
   

   NAME OF EVENT C/O YOUR COMPANY NAME
   C/O COURTNEY AGENCIES LTD / IPS
   
   1750 Grant Ave
   BLAINE, WASHINGTON 98230
   Ph# (360) 332-1539

7. When shipping, please fax to us toll free @ (800) 956-8388 or email info@courtney.ca the following:
• A copy of the Bill of Lading or Waybill with tracking number
• All Canada Customs Invoices and packing slips
• A copy of the power of attorney and return instructions

Any questions, please call Courtney Agencies toll free @ (877) 786-4970 (within North America). All shipments must be received at our warehouse no later than three business days before setup. If you are unable to meet this deadline, please advise Courtney Agencies immediately so special customs clearance arrangements can be arranged.

Exhibitors transporting their own goods by private vehicle

If you are transporting your own goods to the show, we ask that you follow the instructions outlined below:

• Please fax (or email info@courtney.ca) the following completed 1) Canada Customs Invoice(s) and 2) Power of attorney / billing form to us @ (800) 956-8388 (at least one business day before arrival at border).
• When you reach your chosen U.S. port of exit , please stop at our designated American Customs Broker Norman G. Jensen. They will give you a certificate of registry (4455) which you will present to U.S. Customs. They will give you a signed original back that will assist in your return trip through U.S. Customs.
• Drive into the Canada Customs compound and park. Then report to our office (or agent) to pick up your Temporary Import Bond (E29B) (if applicable) and entry package (for giveaways {if applicable}). Then go back to Canada Customs to be cleared. If applicable Customs will give you an original "E29B" back. It is extremely important that the original stamped E29B be kept for use in exporting the goods back the U.S.

• Report to Canada Customs and present the "E29B" for cancellation. This is extremely important. Please give one stamped/cancelled “E29B” to our office.
• Report to U.S. Customs and present the Certificate of Registry (4455). They may waive you through. If not, please report to Norman Jensen's office where they will prepare an entry for you.

If the preceding routing recommendations do not fit your particular requirements, please contact us and we will make alternative customs clearance and/or transportation arrangements for you. If you require assistance or guidance in moving your exhibition material from origin, or if you have any other questions, please do not hesitate to contact me or any of our customer service representatives toll free @ (877) 786-4970 or e-mail us at info@courtney.ca. We look forward to serving you.