Instructions
Instructions on how to Complete the Canada Customs Invoice for a Tradeshow
Below is a brief description of how each required data field on the Canada Customs Invoice or commercial invoice must be completed. The data field name as shown on the Canada Customs Invoice contained in this Appendix is in bold face, followed by some equivalent commercial terms in parenthesis.
Field Description
1. Vendor - (consignor, shipper) — Must indicate the name and address of the person consigning the goods to Canada.
2. Date of Direct Shipment to Canada - Must display the date on which the goods began their continuous journey to Canada.
3. Other References - May be used to record other useful information (e.g., booth number).
4. Consignee - (ship to, deliver to) - Must indicate the name of Tradeshow c/o intended pre-show warehouse
5. Purchaser (if other than consignee) - (sold to, buyer) - Leave blank.
6. Country of Transhipment - Leave blank.
7. Country of Origin - For Customs purposes, the country of origin of invoiced goods is the country where the goods are grown, produced or manufactured.
8. Transportation: Give Mode and Place of Direct Shipment to Canada — Indicate the mode of transportation used and the place from which the goods began their uninterrupted journey to Canada. Also indicate name of carrier and tracking number.
9. Conditions of Sale and Terms of Payment - Display goods for tradeshow or Giveaways.
10. Currency of Settlement - Indicate the currency in which goods are valued.
11. Number of Packages - Indicate the number of packages.
12. Specification of Commodities - The following information must be provided.
(a) Kind of Packages - Indicate the nature of the packages (e.g., cases, cartons).
(b) Marks and Numbers - Indicate the descriptive marks and numbers imprinted upon the packaged goods. Such marks and numbers are required to be placed legibly on the outside of all packaged goods whenever feasible.
(c) General Description and Characteristics - Give in general terms, a description of the merchandise.
(d) Commercial description - Show a proper identifying description in commercial terms (i.e., style or code numbers, size and dimensions) as known in the country of production or exportation.
13. Quantity - The quantity of each item included in the description field must be indicated in the appropriate unit of measure.
14. Unit Price - (price per article, item amount) - Must provide a value in the currency of settlement (as defined under Field 10) for each item described in the description field.
15. Total - Indicate the price paid or payable or value in the currency of settlement (as defined under Field 10) for the number of items recorded in the quantity field.
16. Total Weight - Show both net and gross weight.
17. Invoice Total - (total value) — The total price for the goods described on the invoice.
18. Self-explanatory: Leave blank.
19. Exporter (name and address), if different than field #1.
20. Originator (name and address) - Where the invoice is completed on behalf of a company, the name and address of the company and person must be indicated This field may be left blank if this information is provided elsewhere on the invoice.
21. Departmental Ruling - Leave blank.
22-25. Leave blank. |
